Reception Planning
Use this page to organize the details of your reception - from arrival times to cutting the cake!
Remember that unexpected things happen, so approximate everything! Work with your caterer, music provider and reception site staff to organize the event.
Organization and communication will lead to an organized reception that you can truly enjoy!
Who will light candles, arrange place cards, and ensure all is set for
guest and wedding party arrival?
_________________________________________________________
Hors d’oeuvres & Cocktail Hour: ______________________________
or Bar Opens for guest arrival at:______________________________
k Open or Cash Bar?
Unique Transportation Departs Ceremony for Reception at: ____________
k Will Bride & Groom only utilize transportation, or entire wedding party?
Time of Wedding Party, Bride & Groom Arrival: ________________
Entrance into Reception: ___________________________________
k Formal, announced, timed with DJ/Emcee/Host or Hostess, or informal and
unannounced?
k Will guests need bubbles or other items to welcome the Bride & Groom?
Meal Style: _______________________________________________
k Buffet, Served Meal with Courses, Seated, Place Cards?
k If self-catered, who is responsible for assembling buffet and restocking items?
__________________________________________________________
Meal Begins at: ___________________________________________
k See Catering Page for course serving times.
Wine/Beverage Selection for Meal: _____________________________
Schedule of Events Following Meal:_____________________________
k Toasts, cake cutting and serving, dancing, etc.
Order of Toasts: ______________________________________
______________________________________
______________________________________
______________________________________
Cake Served at: ____________________________________________
Dancing Order & Musical Selections:
k______________________________________________________
k______________________________________________________
k______________________________________________________
k______________________________________________________
Music Ends at: ____________________________________________
k Who is cleaning up?__________________________________________
k Who is collecting the gifts for safe keeping? __________________________
Decorations:
k Rentals Needed___________________________________________
k Borrowed/Supplied Decor___________________________________
k Pick-Up Rentals/Borrowed Items______________________________
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