Reception Planning
Use this page to organize the details of your reception - from arrival times to cutting the cake ! Remember that unexpected things happen , so approximate everything ! Work with your caterer , music provider and reception site staff to organize the event . Organization and communication will lead to an organized reception that you can truly enjoy !
Who will light candles , arrange place cards , and ensure all is set for guest and wedding party arrival ? _________________________________________________________
Hors d ’ oeuvres & Cocktail Hour : ______________________________ or Bar Opens for guest arrival at :______________________________ k Open or Cash Bar ?
Unique Transportation Departs Ceremony for Reception at : ____________ k Will Bride & Groom only utilize transportation , or entire wedding party ?
Time of Wedding Party , Bride & Groom Arrival : ________________
Entrance into Reception : ___________________________________ k Formal , announced , timed with DJ / Emcee / Host or Hostess , or informal and unannounced ? k Will guests need bubbles or other items to welcome the Bride & Groom ?
Meal Style : _______________________________________________ k Buffet , Served Meal with Courses , Seated , Place Cards ? k If self-catered , who is responsible for assembling buffet and restocking items ? __________________________________________________________
Meal Begins at : ___________________________________________ k See Catering Page for course serving times .
Wine / Beverage Selection for Meal : _____________________________
Schedule of Events Following Meal :_____________________________ k Toasts , cake cutting and serving , dancing , etc . Order of Toasts : ______________________________________
______________________________________ ______________________________________ ______________________________________
Cake Served at : ____________________________________________ Dancing Order & Musical Selections :
k ______________________________________________________ k ______________________________________________________ k ______________________________________________________ k ______________________________________________________
Music Ends at : ____________________________________________ k Who is cleaning up ?__________________________________________ k Who is collecting the gifts for safe keeping ? __________________________
Decorations : k Rentals Needed ___________________________________________ k Borrowed / Supplied Decor ___________________________________ k Pick-Up Rentals / Borrowed Items ______________________________
It ’ s your Wedding !
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