World Youth Day 2019 USA Leader Guides Stateside Leader Guide | Page 29

Budget and Finances
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Before final decisions about the event details
What are your diocesan/eparchial policies
regarding fundraising?
are finalized, it is essential to know the budget
with which you are working, as everything Based on your primary and secondary
costs something. Some questions to consider: audiences, also consider what organizations,
ministries, schools and universities, religious
•
Is there a dedicated budget set aside for institutes, and other groups would have a
the event? If so, what is the amount that vested interest in being visible and involved at
has been set aside? If not, where will you the event. Consider having significant aspects
seek funding? of the event (such as the site, the food and
drink, music, entertainment, sound and
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Are there partner organizations, groups, lighting, equipment, and so forth) donated or
collaborators, or private donors who may funded by a partnering organization.
be able to assist with the event budget or
Create a realistic budget worksheet for this
provide material donations?
event and use it as the guiding document for
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Will you charge for the event? Will this team members in implementing the event
fee only partially offset the costs or will plans. Practice responsible stewardship of the
cover all the costs? financial gifts made available to host a
stateside WYD celebration show your
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Will you bring in sponsors, exhibitors, or gratitude to those who support it. In addition,
vendors to help offset costs (and in turn, fundraising within your church or civic
provide them with a place to exhibit)? community can also help market the event
and raise greater awareness, which may also
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Will you provide partial or whole help with attracting the attention of
scholarships? Will you include this in your participants and additional funding sources.
promotional materials? If so, how will you
Schedule
be able to fund such assistance?
The next step in the planning process is to
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Is there an opportunity to fundraise for identify components of the schedule and
the stateside gathering in your local deciding when they fit into the overall
church or civic community? timeframe you have established for the
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