Equipment Rental Reservation Procedure
1 . Additional fees are charged for specialty equipment available at camp properties . All fees collected from rental of specialty equipment are used to maintain , replace and update our camp equipment . 2 . A complete list of equipment can be found on the Site Specific Equipment Reservation Form . 3 . To reserve specialty equipment , complete the Site Specific Equipment Reservation Form , include the total fee for any equipment requested along with copies of all current and valid certifications and return along with your Campsite Reservation Form or mail after the confirmation of requested campsite is received .
4 . Any Troop or Service Unit using equipment must have a copy of the individual ’ s certifications along with photo ID on them when arriving at camp . The Camp Ranger will ask for copies of certifications and photo ID before any equipment can be used .
5 . GSWPA must confirm all equipment reservation requests . We will do our best to try and find an instructor when needed , but cannot guarantee it . It is always encouraged for troops and service units to reach out to local communities and service units to try and help find the instructors needed so they can guarantee use of the equipment they have requested .
6 . The following will occur when a Troop or Service Unit sends in an equipment reservation form requesting any equipment that requires an instructor :
� An email is sent two ( 2 ) months in advance of the reservation to any volunteer that is an instructor for the equipment requested .
� One month before the Troop or Service Unit is scheduled to attend camp , the appropriate staff will email the Troop or Service Unit with the volunteers contact information letting them know a volunteer is available and they can contact that volunteer to set up dates and times when using the equipment .
� If a volunteer is not available , one ( 1 ) month before the Troop or Service unit is scheduled to attend camp the appropriate staff will email the Troop or Service Unit letting them know that we were unable to find a volunteer for the dates and times requested .
� If the Troop or Service Unit still wants to use the equipment they would be responsible for finding their own instructor and a copy of their certifications would need to be submitted with all other required paperwork in order to be able to use that equipment .
7 . There is a possibility that other Troops and Service Units may want to reserve the same equipment the same weekend as others . You may be asked to be flexible with times and willingness to share the equipment with other Troops or Service Units so that everyone can have a chance to be able to utilize the equipment while at camp .
8 . Reservations can be made by the following methods : � By mail , send the completed form and payment to : GSWPA , 5681 Route 6N , Edinboro ,
PA 16412 . Make checks payable to GSWPA . � By fax : 1-814-734-7701 or e-mail : camprentals @ gswpa . org , send the completed form and then call 1-800-248-3355 to make the payment by credit or debit card . PAYMENTS / CANCELLATIONS
� Money will be refunded if the equipment requested is unavailable or weather does not permit the use of equipment ( refund due to weather will be on the discretion of the GSWPA staff in in charge of campsite reservations ).
� If the equipment reservation is cancelled , the full fee will be refunded .