Service Unit and Troop Camping Reservation
Procedure
1. Service Units coordinating programs for multiple troops may reserve camp facilities up to nine
(9) months in advance. Troops may reserve a site up to six months in advance.
2. Review Safety Activity Checkpoints – Camping and any activity-specific Safety Activity
Checkpoints before planning any camping involving girls.
3. All reservations must be submitted on the Campsite Reservation Form. Incomplete forms will
not be processed.
4. Reservations can be made by the following methods:
• By mail, send all completed forms and security deposit/payment to:
GSWPA, 5681 Route 6N, Edinboro, PA 16412. Make checks payable to GSWPA.
• By fax: 1-814-734-7701 or e-mail: [email protected], send the completed forms
and then call 1-800-248-3355 to make the security deposit/payment by credit or debit
card.
5. Please list alternate dates/sites on Campsite Reservation Form. If all dates/sites are unavailable,
you will be notified by email.
6. A confirmation packet will be sent within 10 days of a reservation being secured.
7. The Service Unit or Troop Member in charge of the campsite reservation must complete and
send the following information in four (4) weeks before their scheduled outing to GSWPA 5681
Route 6N, Edinboro, PA 16412. Attention: Camp Reservation
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A signed copy of the User Agreement
Final Payment
All required certifications
A Trip Roster with all the Adults and Girls attending camp
A Trip budget including cost of lodging, food, transportation and
activities
8. Once all paperwork is received the appropriate staff will review all paperwork and verify that all
adults and girls are registered members, and that all adults have gone through the volunteer
process and have been approved. If all paperwork is approved by the appropriate staff, the
service unit is approved to go to camp.
9. If there is additional information needed to approve the scheduled outing the Data Specialist
will email the person responsible for the scheduled outing to resolve.
10. Once all additional information has been received appropriate staff will email the troop or
service unit whether the service unit or troop has been approved or denied. This process must
be complete and received by the appropriate staff one (1) week prior to the service unit’s or
troops scheduled outing.
11. If requesting additional equipment, complete the site specific Equipment Rental/Reservation
Form and submit with the appropriate fee.