5 ) Once completed , the forms and all required letters of endorsement are submitted together to the designated GSWPA staff person via email at adultaward @ gswpa . org .
6 ) Once nomination forms are received by the designated GSWPA staff person , they are reviewed to make sure they are complete and that the nominated volunteer is currently a registered adult Girl Scout member . Previous adult awards are verified to ensure that nominations are not repeated and that the appropriate award is being considered . For the Thanks Badge II , it is also verified that the volunteer already received the Thanks Badge .
7 ) The Adult Award Review Committee , comprised of adult volunteers throughout GSWPA , will review the nominations and approve or deny based on the criteria met and the information provided . Once approved by the Adult Award Review Committee , the award is submitted for approval by the GSWPA Board of Directors .
8 ) Upon approval by the Board of Directors , the nominating group or individual will be notified by letter . GSWPA will provide the pins or certificates for the board approved awards .
9 ) Signed certificates by GSWPA ' s COO will be awarded to President ’ s Award recipients . Names and team names must be submitted to communications prior to the event in order to have the certificates made in time to be given to the COO for signature . Certificates should be received within two ( 2 ) weeks of the Annual Meeting
10 ) Following the presentation , awards may be additionally recognized through other mediums , such as the GSWPA website and social media , and news releases to local community newspapers and / or publications .
11 ) The designated GSWPA staff person will ensure that the award information is entered in the volunteer ’ s record .
12 ) The designated GSWPA staff person will send updates to recruitment and retention staff listing all awards approved .
Service Unit Approved Volunteer Recognition : 1 . Volunteer of Excellence
Service Unit Volunteer Recognitions Process :
1 ) Volunteers must be nominated for GSUSA service unit approved awards by completing the Volunteer of Excellence Recognition Nomination Form . The nomination form is available on the GSWPA website and in the Volunteer Essentials Manual . Awards are accepted and approved year round .
2 ) Nominations for these awards can be initiated by a Girl Scout adult volunteer , girl member and / or staff . Nominations should speak to the award criteria and contain any supplemental materials that support the nomination .