DUTIES OF OFFICERS
President: The President shall be a NALA member, shall preside over all Executive Committee, Board of Directors and membership meetings. The President shall be the general manager and shall have general supervision of the association. The President shall appoint a Parliamentarian, special and standing committee chairmen as provided in these bylaws. The President shall represent the association at the NALA annual meeting of affiliated associations. The President shall pass files to successor immediately upon installation and shall cause all other officers and chairmen files to be passed to respective successors. The President shall be ex-officio (non-voting) member of all committees except the committee on nominations and elections.
First Vice President: The First Vice President shall preside and shall assume all duties assigned to the President in the President’s absence. This officer shall automatically be chairman of the committee on education. These duties shall include planning seminars, workshops and working with NALA in the event of co-sponsorship of a program. The First Vice President shall also be responsible for fulfilling the educational requirements under Article XI of these bylaws and shall report such educational meetings to the NALA affiliated associations director.
Second Vice President: The Second Vice President shall automatically be chairman of the membership committee and shall be charged with the responsibility of developing programs to encourage membership in the association. This officer shall receive applications for membership and shall accept or reject same. Upon approval, application cards shall be signed by this officer and delivered to the treasurer with dues payment. The Second Vice President shall work with her national counterpart (NALA Second Vice President) to encourage membership in NALA. The Second Vice President is also responsible for keeping a current roster of membership, providing an updated roster to the President and NALA Liaison as changes occur to the roster, and periodically providing the roster to all members.
Secretary: The Secretary shall be responsible for minutes for all meetings and keeping permanent minutes. This officer shall assist the President in any way including giving notice of meetings. Association minutes of any meeting shall be available to the NALA President upon request.
Treasurer: The Treasurer shall deposit all funds and make all disbursements, subject to approval of the Executive Committee and as provided in the budget. Any extraordinary expenses must be approved by the membership before obligation to pay. The Treasurer shall be chairman of the finance committee which committee shall prepare a budget for ensuing fiscal year which shall be adopted by the membership at the annual meeting; which budget may be amended by the Board of Directors during any fiscal year. (Budget shall be submitted to the Executive Committee prior to presentation at annual meeting.) The Treasurer may be bonded (premium paid by association.) All disbursements of society funds must be by association check, signed by the Treasurer. This officer shall submit a written financial report at each regular meeting of the Board of Directors and of the membership to be attached to official minutes as part of permanent record.
NALA Liaison: This officer shall be a NALA member, shall be familiar with the NALA Bylaws and Policies and Procedures, shall receive minutes of all NALA meetings, and shall represent the association at the NALA annual meeting of affiliated associations. This officer shall report quarterly on association activities to the NALA affiliated associations director on forms provided by NALA Headquarters, and shall report all officers’ names to NALA Headquarters and the NALA affiliated associations director.
This officer may submit items the association wishes discussed to the NALA affiliated associations director and shall participate in discussion sessions at NALA annual meetings. A report to society members on the NALA annual meeting will be required.
This officer shall be the main contact between NALA and the association. This officer shall be a member of the governing body of this association.
The NALA Liaison is also responsible for reporting the membership annually to NALA with the renewal fee for continued affiliation with NALA.
The NALA Liaison shall administer the Scholarship program. See Standing Rule I.F.10.