GOVERNANCE
PAGE 51
5.1.5.Compound and allow payment
from each RWC, as well as a representative
concerning the affairs of RCC of which
arrangements for any debts or claims due
from ARC and CAISA, and co-opted experts.
proper and due notice has been given.
to the RCC.
6.8. The executive shall meet at least twice
5.1.6. Refer any claim or demand by or
a year, and may conduct electronic meetings
10. Special general meeting
against the RCC to arbitration.
as required.
The RCC may, at any time, at the resolution
5.1.7. Receive contributions and make and
6.9. The RWCs and NWC shall meet as per
of the executive or by written demand of
give receipts, releases and other discharges
the direction of the executive.
one twentieth of its members, convene a
for moneys payable to the RCC and for
6.10. A quorum shall be 10% of all members
special general meeting of the RCC by giving
claims and demands of the RCC.
in general meeting, 50% of the members of
not less than 21 days’ notice specifying the
5.1.8. Open a bank account and/or
the executive, and no less than 3 members
date, time and place of the meeting and the
accounts in the name of the RCC as might
for RWC and NWC structures.
purpose and agenda for which the meeting
be deemed requisite.
is called.
5.1.9. Draw, make, accept, endorse and
7. Membership & funds
execute bills of exchange, promissory notes,
7.1. The executive may levy such contributions
cheques and other negotiable instruments
on its members in order to provide sufficient
11. Chairperson of general
meetings
connected with the objects and business of
funds to cover the budgeted operational
The chairperson, or, in his absence, one of
the RCC.
expenses, which may include reasonable
the other members of the RCC elected by
5.1.10. Invest and manage any monies of
provision for contingencies, for any financial
those constituting a quorum, shall take the
the RCC not immediately required for the
year approved by the executive.
chair at all general meetings of the RCC.
purposes of RCC operations or projects
7.2. The executive may raise such special
in such investments or securities, and on
contributions as might be required to cover
such terms and conditions, as the executive
the costs of any particular project, or to
12. Adjournment of general
meetings
deems fit and necessary, and to vary or
provide a suitable fund in anticipation of any
The chairperson of any general meeting
realise such investments from time to time.
major project costs.
may, with the simple majority consent of the
5.1.11. Act in any way, or do anything that
7.3. Membership shall be voluntary and shall
meeting, adjourn the meeting to a different
could or might be done on behalf of the
be effective on payment of the stipulated
location, and/or to a different date and
members of the RCC, excepting such matters
contribution.
time, but no business shall be transacted at
as are reserved to be dealt with at a
any adjourned meeting other than business
general meeting of the members of the RCC.
8. Annual general meetings
5.1.12. Recommend to an AGM to make
8.1. An Annual General Meeting of the RCC
such amendments, variations, alterations,
shall be held not later than 1 December of
modifications or additions to this
each year.
Constitution by ordinary resolution as
8.2. Each member in good standing shall be
13. Voting at general
meetings
deemed necessary.
entitled to a single vote.
Except when otherwise provided for, all
5.1.13. Do all such things that may be
8.3. Notice of not less than 15 days shall be
resolutions submitted at a general meeting
considered incidental or conducive to the
given by letter, fax or email to each member
of members shall be decided by a show of
attainment of the objects of the RCC.
at his, her or its registered or email address.
hands.
5.1.14. Delegate any or all of the powers
The accidental omission to send a notice to
above to the executive, or reverse such
any member shall not invalidate the meeting.
delegation.
left unfinished at the meeting that was so
adjourned.
14. Minutes of general
meeting
6.1. The operations and functions of the
9. The following business
shall be transacted at the
annual general meeting
RCC will be managed by the executive.
9.1. Approval of the minutes of the previous
6.2. Unless otherwise prescribed at an AGM,
Annual General Meeting.
the executive shall consist of a minimum of
9.2. Consideration of the annual report of
15. Proxies
7 and a maximum of 12 members.
the chairperson of the RCC.
Any member may, in writing, designate any
6.3. The executive may co-opt to employ
9.3. Consideration of the approved audited
other member to act as his/her proxy at an
additional members.
financial statements of the RCC for the
AGM or SGM of the RCC.
6.4. The chairperson shall be elected by the
previous financial year.
executive.
9.4. Presentation of the approved budget for
16. Date of commencement
6.5. RWCs and NWC will be established by
the ensuing year.
This Constitution shall come into effect
the executive.
9.5. Noting of the contributions for the
on the date on which it is signed by the
6.6. The RWCs will comprise members of
ensuing year.
inaugural members at the first meeting of
the RCC as well as identified subject matter
9.6. Election of new members to the various
the RCC Executive.
experts.
RCC structures as required.
6.7. The executive will comprise a nominee
9.7. Consideration of any other matters
6. The structures
Minutes shall be kept of all meetings of
the RCC, and shall be approved at each
subsequent meeting and signed by the
respective chairperson.