GOVERNANCE
PAGE 48
Community Associations Institute of South Africa NPC
shall be valid in all respects as if it had been
an hour from the time appointed for holding
institute at least 24 (twenty-four) hours before
duly passed at a meeting of the board duly
the meeting, the members present shall be
the time appointed for the commencement of
convened.
a quorum.
the meeting, or adjourned meeting, at which
17.9 The chairman shall preside as such at
the person named in the instrument proposes
all general meetings. However, should he not
to vote unless the chairman otherwise directs.
be present within 15 (fifteen) minutes after
19.4 No instrument appointing a proxy shall
17.1 The institute shall, within 6 (six) months
the time appointed for the holding thereof
be valid after the expiration of 12 (twelve)
after the end of each financial year of the
or declines to act as chair, then the vice
months from the date of its execution.
institute, hold a general meeting as its annual
chairman shall act as chairman at such
19.5 A vote given in accordance with the
general meeting, in addition to any other
meeting. If the vice chairman is also not
terms of an instrument of proxy shall be valid
general meetings duly called for during that
present within 15 (fifteen) minutes of the time
notwithstanding the previous death of the
year, and shall specify the meeting as such
appointed for the holding of such meeting or
principle or revocation of the proxy, provided
in the notices.
declines to act as chair, then the members
that no intimation in writing of the death or
17.2 Such annual general meeting shall be
present at such meeting who are entitled to
revocation shall have been received by the
held at such date, time and place as the
vote shall appoint a chairman for the meeting,
directors at least one hour before the time
directors may resolve.
who shall thereupon exercise all the powers
given for the holding of the meeting.
17.3 All meetings other than annual general
and duties of the chairman in relation to such
meetings
17. General Meetings of the
Institute
meeting.
20. Voting
meetings or special general meetings in the
17.10 The chairman may, with the consent of
20.1 At every meeting, each member shall
event that a special resolution needs to be
any meeting at which a quorum is present as
have one vote.
passed.
required by the Act and shall if so directed by
20.2 No person other than a member duly
17.4 The directors may, whenever they think
the meeting, adjourn a meeting from time to
registered, and who shall have paid every
fit, convene a general meeting or special
time and from place to place without further
membership, including membership to ARC
general meeting.
notice, but no business shall be transacted at
and other sums, if any, which shall be due
17.5 A general meeting shall also be convened
any adjourned meeting other than business
and payable to the institute in respect of
on a requisition made by members of the
that might have been transacted at the
or arising out of his membership, and who
institute in terms the Act, or, by default, may
meeting from which the adjournment took
is not under suspension, shall be entitled
be convened by the requisitioners as provided
place.
to be present or to vote on any question,
shall
be
called
either
general
by and subject to the provisions of the Act.
either personally or by proxy, at any general
17.6 No business shall be transacted at any
19. Proxies
meeting unless a quorum is present when the
19.1 A member may be represented at a
20.3 Unless the chairman of the meeting
meeting proceeds to business.
meeting by a proxy who must be a member
otherwise directs, all voting shall be by a
17.7 The quorum necessary for the holding
of the institute.
show of hands.
of any general meeting shall be 30% (thirty
19.2 The instrument appointing a proxy shall
20.4 Should the chairman decide, or 25%
percent) of the members entitled to vote
be in writing and signed by the member
(twenty-five
either present or represented by proxy.
concerned or his duly authorised agent, but
personally present or represented by proxy
17.8 Except in th e instance of a meeting
need not be in any particular form, provided
so resolve that voting shall not be by a show
requisitioned by members in terms of Article
that, where a member is not a natural person,
of hands, then it shall be by way of a secret
17.5, which will be regarded as defeated, if,
the proxy will be accompanied by a copy
poll taken during the course of the meeting
within half an hour from the time appointed
of the resolution of the governing body of
or alternatively in such other manner as the
for the holding of a meeting, a quorum is not
the member authorising an individual to hand
chairman of the meeting may direct.
present, the meeting shall stand adjourned to
down the proxy to another member.
20.5 Every resolution and every amendment of
the same day in the next week at the same
19.3 The instrument appointing a proxy and
a resolution proposed for adoption by a meeting
place and time, or at such other place as the
a copy of the power of attorney or other
shall be seconded at the meeting and, if not
chairman of the meeting shall appoint without
authority, if any, of corporate members,
so seconded, shall be deemed not to have
further notice, and if at such adjourned
or a notarially certified copy thereof, shall
been carried.
meeting a quorum is not present within half
be deposited or faxed to the office of the
20.6
meeting.
An
percent)
ordinary
of
the
resolution
members
(that
is
a