PCC POA BOARD OF DIRECTORS MEETING MINUTES
Prescott Country Club Property Owners Association
BOARD OF DIRECTORS MEETING
October 4, 2017
www.pccpoa.com
The following Minutes will be approved subject to cor-
rections at the next Board of Directors Meeting.
NEXT MEETINGS & EVENTS:
• Budget and Finance Meeting: Tuesday, November 7
at 1:30pm
• Next General Membership Meeting: Wednesday,
December 6 at 6:00 pm
• Next Board of Directors Meeting: Wednesday,
December 6, following the General Membership
Meeting
DATE & TIME:
Pursuant to Section 7.0 of the POA Bylaws, a meeting
of the Board of Directors was held Tuesday, October 4,
at 6:00 PM at the Property Owners Association Activity
Center.
OFFICERS AND QUORUM:
The President, Bob Heise, opened the meeting at 7:
25 PM and the Secretary, Brian Biggs, took Minutes.
The following additional Board Members were pres-
ent: Dave Paulin, Gracelyn Palmer, Mary Kloeppel,
and Don McGlamery. Theresa Ritcher, Bob Gray, and
Stephen Gonzalez were not present.
MINUTES:
Brian Biggs made a motion to accept the January 17,
2016 minutes. The motion was seconded by Dave Pau-
lin and passed unanimously.
TREASURERʼS REPORT:
The POA should end the year with approximately $59K
surplus funds. This amount may be further reduced
pending Board action.
Office Managerʼs Report:
Bob Heise noted that everything is running smoothly.
COMMITTEE REPORTS:
• Architectural: Stephen Gonzales – 23 permits
were processed from January through September
including 3 new manufactured homes.
• Budget & Finance: Don McGlamery – See below.
• Building & Grounds: Don McGlamery – No report
• CC&Rs Enforcement: Theresa Ritcher – No report.
• Community Enhancement: Dave Paulin – There may
be a water leak at the front entrance. This will be
investigated and the line will be repaired or re
placed depending on the cost.
• Community Relations: Brian Biggs – No report.
• Events & Recreation: Theresa Ritcher – No report.
• Health & Safety: Mary Kloeppel – No report.
• Nominating Committee: Theresa Ritcher – See
General Membership minutes.
UNFINISHED BUSINESS
• None.
NEW BUSINESS:
• Bob Gray Resignation: Mary Kloeppel made a
motion to accept the Board poll accepting the resigna-
tion of Bob Gray since he is no longer a home owner
in Prescott Country Club. The motion was seconded by
Gracelyn Palmer and passed unanimously.
• Annual Dues Credit: After discussion regarding
expanding the surplus funds, keeping them level, or
reducing them further, Dave Paulin made a motion to
continue the $10 annual dues credit for one more year,
thus reducing the surplus funds into the neighborhood
of $50K. The motion was seconded by Gracelyn Palmer
and passed with Dave Paulin, Brian Biggs, Bob Heise,
and Gracelyn Palmer voting For and Don McGlamery
and Mary Kloeppel voting Against.
• Office Closure: Don McGlamery made a motion to
close the POA office from 12/25/2017 to 1/1/2018. The
motion was seconded by Brian Biggs and passed unani-
mously.
• Adjourn to Executive Session: Don McGlamery
made a motion at 7:50 pm to adjourn the meeting into an
Executive Session to discuss a legal issue related to pos-
sible slander. The motion was seconded by Dave Paulin
and passed unanimously. Upon adjournment of the Ex-
ecutive Session and reopening of the Board of Directors
meeting at 8:05 pm, no further action was taken. In the
Executive Session, there was a motion made without a
second.
ADJOURNMENT:
Dave Paulin made a motion to adjourn. Don McGlamery
seconded the motion and the meeting was adjourned at
8:07 PM.
pccnews
November 2017
21