PCC News Monthly PCCMar18 NL web1 - Page 6

PCC POA General Membership Meeting Minutes

Prescott Country Club Property Owners Association www . pccpoa . com General Membership Meeting - February 20 , 2018
The following Minutes will be approved subject to corrections at the next Board Meeting . Next Meetings : Next Board of Directors Meeting : Tuesday , March 20 , 2018 at 6pm Next General Membership Meeting : Tuesday , May 1 , 2018 at 6pm Spring Garage Sale : Saturday , May 5 , 2018 Date & Time : Pursuant to Section 7.0 of the POA Bylaws , a Regular Board of Directors Meeting was held on February 20 , 2018 at 6 PM at the Property Owners Association Activity Center . Officers and Quorum : The President , Bob Heise , opened the meeting at 6:00 PM and the Secretary , Brian Biggs , took Minutes . The following additional Board Members were present : Dave Paulin , Amy Bentley , Gracelyn Palmer , Mary Kloeppel , Donna Chisum , and Don McGlamery . Jennifer Lynch was elected during the meeting . Minutes : Brian Biggs made a motion to accept the January 16 , 2018 without reading . The motion was seconded by Dave Paulin and passed unanimously . Treasurer ’ s Report : Don McGlamery noted that it is early in the year , but finances are tracking along nicely . Office Manager ’ s Report : Bob Heise noted that six liens were recorded against properties that are in arrears for at least three years . One existing lien was paid and released . Committee Reports : Architectural : Gracelyn Palmer – Five permits were granted in January ( three sheds , one fence , and one deck ). Budget & Finance : Don McGlamery – See below . Building & Grounds : Don McGlamery – No report . CC & Rs Enforcement : Mary Kloeppel / Gracelyn Palmer – No report . Community Enhancement : Amy Bentley – Amy noted that she did a thorough review of the CC & Rs and By-Laws and determined that the Board is basically hand-cuffed from doing any significant improvements without a vote from the community . Obtaining a vote through an election costs about $ 2,000 . One alternate idea would be to create an independent non-profit organization , separate from the POA , which would be run on donations . This nonprofit could then make improvements on county land to benefit the residents . Community Relations : Brian Biggs – No report . Events & Recreation : Donna Chisum – Donna has been fielding calls from residents asking for various events to be brought back . Health & Safety : Mary Kloeppel – No report . Nominating Committee : Donna Chisum – No report . Unfinished Business PCC Median Lighting : Brian Biggs made a motion to reopen discussion about median lighting in PCC Blvd . The motion was seconded by Don McGlamery and passed unanimously . Discussion : Brian Biggs noted that based on the cost of electricity ($ 3,600 / yr ) and the required 10-yr contract , the total expenditure of $ 36,000 over ten years was beyond the authority of the Board to approve . A member noted that switching to LEDs could cut the cost in half . In any case , even $ 18,000 is beyond the authority of the Board . The By-Laws limit the Board ’ s spending authorization to $ 5,000 over the life of a project unless a formal vote is taken by the membership . In further discussion , some members noted that turning on the lights would make the entrance to PCC more inviting . Others ( including a member who lives on PCC Blvd ) indicated that they did not want the lights turned on because they like the dark skies . Resolution : Brian Biggs made a motion to end discussion on PCC Median Lighting . The motion was seconded by Amy Bentley and passed unanimously . Discuss Pavement Patch at Front Entrance : Don McGlamery informed the membership that there was a water leak in an old PVC front entrance irrigation pipe that ran under the road . The leak presumably led to a dip in the road . Prescott Valley and ADOT are requiring that the road be repaired and that the PCC POA pay for the repair . Additionally , ADOT will not allow the repair to occur during the day . Don contacted the insurance company to
6 March 2018 pccnews see if they would cover the cost of the repair . The insurance company indicated that cost would be covered . Don obtained quotes from various contactors to perform the work , which would later be reimbursed by the insurance ( after paying a $ 500 deductible ). Don McGlamery made a motion to authorize the hiring of Copper State ( approx $ 3890 ), TLL Electric ( approx $ 3915 ), and B & W ( approx $ 1790 ) to perform the necessary repairs . The motion was seconded by Brian Biggs and passed unanimously . Dave Paulin gave a big thank you to Don McGlamery for his excellent and thorough work on this issue . The entire membership gave Don a round of applause . Approve 2018 Budget : Don McGlamery made a motion to approve the 2018 budget with the addition of adding $ 1100 to the Community Enhancement line to cover water meter repairs at the front entrance . The motion was seconded by Brian Biggs and passed unanimously . New Business : Switch Board Positions of Treasurer and Director : Don McGlamery noted that he wanted to swap Board positions with Donna Chisum , so she would take the Treasurer position and he would take her Director position . Bob Heise and Brian Biggs noted that the By-Laws do not authorize the switching of positions ( nor do they specifically disallow it - switching is not referenced at all ). Other Board members indicated that they were not in favor of authorizing a switch . Brian Biggs suggested that Don could resign immediately , Donna could then take the Treasurer ’ s position , and then Don could apply for the currently open Director ’ s position . An audience member questioned if it would be allowed for Don to enter the race at this time , since other members were restricted from entering after the 16 th per the newsletter and PCC website . Further discussion deemed that it would be inappropriate to allow a late entry for Don if others were denied . Don agreed to remain Treasurer for another month . Fill Open Director Position From Stephen Gonzalez ’ s Resignation : Bob Heise noted that there were three applicants for the open Director ’ s position . However , one of the candidates , Martha Duncan , while a PCC property owner and resident for many years , did not currently have a property Deeded in her name until just a week ago . Section 5.1 of the By-Laws states that a nominee must be an Association member for at least six months to be eligible to run for a Board position ( property ownership is the definition of member ). Martha graciously agreed to remove her name from the ballot . The By-Laws state that the open position shall be filled by a majority vote of the existing Board members . Since there were eight existing Board members , the majority vote was five members . It was agreed that anonymous votes would be indicated by circling YES next to the desired candidate . If one candidate did not receive five votes , then the vote would be retaken . Prior to the vote , each candidate was given an opportunity to speak to the Board and the Members present . The vote was then taken . The ballots were handed to Brian Biggs , who shuffled them , opened each ballot , showed the ballot to the membership , and tallied the vote . The vote count was : 5 – Jennifer Lynch ; 3 – John Adams With Jennifer Lynch garnering five votes , Brian Biggs made a motion to appoint Jennifer Lynch to the open Director ’ s position that was vacated by Stephen Gonzalez . The motion was seconded by Amy Bentley and passed unanimously . Jennifer was then invited to take a seat with the Board . Review D & O Insurance : Don McGlamery obtained quotes for Directors & Officers Insurance from our current provider , Auto-Owners Insurance (~$ 2222 ), and from CNA Insurance (~$ 5558 ). Auto-Owners has a zero deductible , but has less coverage . CNA has a $ 10,000 deductible , but has more coverage . After discussion , Brian Biggs made a motion to stay with our current provider , Auto-Owners and to authorize payment for the insurance . The motion was seconded by Amy Bentley and passed unanimously . A member asked if our insurance covers the airport shuttle picking up and dropping off at the POA building . Don McGlamery said that it is covered and we have a letter indicating so from the insurance company . Quickbooks : Various discussion occurred regarding the use and cost of Quickbooks . No action was taken . Response to Peter Barnett Courier Article : Bob Heise noted that a disparaging opinion article from POA member Peter Barnett was published in the Courier . Bob Heise read aloud a proposed response to be published in the PCC Newsletter . Brian Biggs made a motion to authorize publishing the letter . The motion was seconded by Gracelyn Palmer and passed unanimously . Adjournment : At 7:40pm , Brian Biggs made a motion to adjourn the meeting . The motion was seconded by Gracelyn Palmer and the meeting was adjourned .
PCC POA General Membership Meeting Minutes Prescott Country Club Property Owners Association www.pccpoa.com General Membership Meeting - February 20, 2018   The following Minutes will be approved subject to corrections at the next Board Meeting. Next Meetings: Next Board of Directors Meeting: Tuesday, March 20, 2018 at 6pm Next General Membership Meeting: Tuesday, May 1, 2018 at 6pm Spring Garage Sale: Saturday, May 5, 2018 Date & Time: Pursuant to Section 7.0 of the POA Bylaws, a Regular Board of Directors Meet- ing was held on February 20, 2018 at 6 PM at the Property Owners Association Activity Center. Officers and Quorum: The President, Bob Heise, opened the meeting at 6:00 PM and the Secretary, Brian Biggs, took Minutes. The following additional Board Members were present: Dave Paulin, Amy Bentley, Gracelyn Palmer, Mary Kloeppel, Donna Chisum, and Don McGlamery. Jennifer Lynch was elected during the meeting. Minutes: Brian Biggs made a motion to accept the January 16, 2018 without reading. The motion was seconded by Dave Paulin and passed unanimously. Treasurer’s Report:  Don McGlamery noted that it is early in the year, but finances are tracking along nicely. Office Manager’s Report:  Bob Heise noted that six liens were recorded against properties that are in ar- rears for at least three years. One existing lien was paid and releas VB6֗GFVR&W'G3&6FV7GW&âw&6VǖW"( 2ffRW&֗G2vW&Rw&FVBV'F&VP6VG2RfV6RBRFV6'VFvWBbf6S*F4vW'( 26VR&Vr'VFrbw&VG3F4vW'( 2&W'B42e'2Vf&6VVC'WVw&6VǖW"( 2&W'B6VGV6VVCג&VFW( 2גFVBFB6RFBF"ЦVv&WfWrbFR42e'2B'w2BFWFW&֖VBFBFR&&B0&66ǒB7VffVBg&Fr6vf6B&fVVG2vFWBfFRg&FR6VG'FrfFRF&VvVV7F67G2&W@C"RFW&FRFVvVB&RF7&VFRFWVFVB&fB&vЦ旦F6W&FRg&FRv6vVB&R'VFF2F2Ч&fB6VBFVR&fVVG26VGBF&VVfBFR&W6FVG26VG&VF3'&&vw2( 2&W'BWfVG2b&V7&VFF67V( 2F2&VVfVFr62g&Ч&W6FVG26rf"f&W2WfVG2F&R'&VvB&6आVFb6fWG'WV( 2&W'B֖Fr6֗GFVSF67V( 2&W'BVf6VB'W6W7042VFƖvFs'&&vw2FRFF&VVF67W76&W@VFƖvFr42&fBFRFv26V6FVB'F4vW'B76VBVW6ǒF67W76'&&vw2FVBFB&6VBFR67@bVV7G&6GC2c"BFR&WV&VBח"6G&7BFRFFWVFЧGW&RbC3bfW"FVV'2v2&WBFRWF&GbFR&&BFЧ&fRV&W"FVBFB7vF6rFTG26VB7WBFR67Bb66RWfVC2&WBFRWF&GbFR&&BFR'w0Ɩ֗BFR&&N( 27VFrWF&FFCRfW"FRƖfRb&V7@VW72f&fFR2FV'FRV&W'6gW'FW"F67W766PV&W'2FVBFBGW&rFRƖvG2vVBRFRVG&6RF40&RfFrFW'26VFrV&W"vƗfW242&fBF6FV@FBFWFBBvBFRƖvG2GW&VB&V6W6RFWƖRFRF&6W2&W6WF'&&vw2FRFFVBF67W7642VFƖvFrFRFv26V6FVB'ג&VFWB76VBVW6ǒF67W72fVVBF6Bg&BVG&6SF4vW'f&V@FRV&W'6FBFW&Rv2vFW"VBd2g&BVG&6P'&vFRFB&VFW"FR&BFRV&W7V&ǒVBFFFR&B&W66GBfWBDB&R&WV&rFBFR&B&R&W&V@BFBFR42f"FR&W"FFFǒDBvBpFR&W"F67W"GW&rFRFF6F7FVBFR7W&6R6Fn(2&6#(266Ww06VRbFWvVB6fW"FR67BbFR&W"FR7W&6R6FЦ6FVBFB67BvVB&R6fW&VBF'FVBVFW2g&f&W26ЧF7F'2FW&f&FRv&v6vVBFW"&R&V'W'6VB'FR7W"Ц6RgFW"rCSFVGV7F&RF4vW'FRFFWF&RFR&rb6W"7FFR&C3DVV7G&2&C3RB"er&CsFW&f&FRV6W76'&W'2FPFv26V6FVB''&&vw2B76VBVW6ǒFfRRЦƖvfR&rFRFF4vW'f"2W6VVBBF&Vvv&F277VRFRVF&RV&W'6vfRF&VBbW6R&fR#'VFvWCF4vW'FRFF&fRFR#'VFvWBvFFRFFFbFFrCFFR6VGV6VVBƖPF6fW"vFW"WFW"&W'2BFRg&BVG&6RFRFv26V6FVB''&&vw2B76VBVW6ǒWr'W6W737vF6&&B6F2bG&V7W&W"BF&V7F#F4vW'FV@FBRvFVBF7v&&B6F2vFF67V66RvVBFPFRG&V7W&W"6FBRvVBFRW"F&V7F"6F&"V6R@'&&vw2FVBFBFR'w2FBWF&RFR7vF6rb6F0"FFW7V6f6ǒF6rB7vF6r2B&VfW&V6VBB’FW &&BV&W'2F6FVBFBFWvW&RBff"bWF&r7vF6'&&vw27VvvW7FVBFBF6VB&W6vVFFVǒF6VBFVFRFRG&V7W&W.( 26FBFVF6VBǒf"FR7W'&VFǒVF&V7F.( 26FVFV6RV&W"VW7FVBbBvVB&RvVBf FFVFW"FR&6RBF2FR66RFW"V&W'2vW&R&W7G&7FVBg&ЦVFW&rgFW"FRbFW"FRWw6WGFW"B42vV'6FRgW'FW"F67W76FVVVBFBBvVB&R&&FRFrFRVG'f"FbFW'0vW&RFVVBFw&VVBF&VG&V7W&W"f"FW"FfVF&V7F"6Fg&7FWVvW( 2&W6vF& V6RFVBFBFW&RvW&RF&VRƖ6G2f"FRVF&V7F.( 26FआvWfW"RbFR6FFFW2'FGV6vR42&W'GvW B&W6FVBf"V'2FBB7W'&VFǒfR&W'GFVVFVBW"PVFW7BvVVv6V7FRbFR'w27FFW2FB֖VRW7B&P766FV&W"f"BV7B6F2F&RVƖv&RF'Vf"&&@6F&W'GvW'62FRFVfFbV&W"'Fw&6W6ǐw&VVBF&VfRW"Rg&FR&BFR'w27FFRFBFRV6F6&RfVB'&GfFRbFRW7Fr&&BV&W'266PFW&RvW&RVvBW7Fr&&BV&W'2FR&GfFRv2ffRV&W'2गBv2w&VVBFBW2fFW2vVB&RF6FVB'6&6ƖrU2WBFFRFW6&VB6FFFRbR6FFFRFBB&V6VfRffRfFW2FVFRfFPvVB&R&WFV&"FFRfFRV66FFFRv2vfV'GVGF7VFFR&&BBFRV&W'2&W6VBFRfFRv2FVFVFP&G2vW&RFVBF'&&vw2v6VffVBFVVVBV6&B6vVBFR&BFFRV&W'6BFƖVBFRfFRFRfFR6VBv3R( 2VfW"ǖ62( 2F0vFVfW"ǖ6v&W&rffRfFW2'&&vw2FRFFЧBVfW"ǖ6FFRVF&V7F.( 26FFBv2f6FVB'7FRЧVvWFRFv26V6FVB'ג&VFWB76VBVЦW6ǒVfW"v2FVfFVBFFR6VBvFFR&&B&WfWrBd7W&6SF