Partnership News March 2017 | Page 5

Policy update

The work streams have been busily reviewing the policies we need to be in place by the time we amalgamate . To enable us to involve colleagues when drafting policies , we ’ ve set up a discussion page in SharePoint . Here staff can review and comment on draft policies . And see what others are saying . The next stage will be harmonising procedures and relevant staff can also get involved in this .
If you would like to be sent alerts when a policy and procedure is up for review , please contact Beth Austin ( 01795 434510 or policy @ amicushorizon . org . uk ) or Ruth Dadswell ( 0203 202 3652 or ruth . dadswell @ viridianhousing . org . uk ).
Below is a summary of the review process for policies , including where key Optivo policies are in the process .
If you have any questions on the policy review programme , please get in touch .
Click the links to view the policies . You ’ ll need to add your work email address to login to SharePoint ( no need to add a password )
Review
Compare AH and VH Policies and draft an Optivo Policy . We also Complete an Equality Impact Assessment
Consult workstreams
We circulate the draft to workstreams
Consult residents
We ’ ve set up a joint resident consultation panel to review customer facing policies
Approval
All policies go to Designated Executive Team ( DET ) for approval . Some will then also go to Shadow Board for approval
ICT Acceptable Use
Mobile Device
E & D Policy
Information Security
Access ( to residents ’ homes )
Grievance
Expenses
Disciplinary
Absence Management
Change Management
Staff terms & conditions
Health & Safety policies ( e . g . Fire , Water Hygiene , Lifting equipment , Asbestos )
Data Protection
Replacement Home / Decants
Anti-Social Behaviour
Domestic Abuse
Heating ( incl . gas safety )
Responsive Repairs
Chargeable Repairs
Tenancy Agreement �
Tenure � �
Housing Options
Complaints �
Compensation � �
Governance policies e . g . Probity Policy � �
Safeguarding
Rent Arrears
Procurement
Capability
Policies with a tick � have been approved
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