The Family Educational Rights and Privacy Act (FERPA) gives parents and students over 18 (“eligible students”) the following rights to the student’s education records.
(1) The right to inspect and review the student’s education records within 45 days of the day
the District receives a request for access. After parents or eligible students submit a
written request to the principal identifying the record(s) they wish to inspect, the principal
will arrange for access and tell the parent or eligible student when and where the records
may be inspected.
(2) The right to request amendment of the student’s education records that the parent or
eligible student believes are inaccurate or misleading. Parents or eligible students may ask
for amendment of a record believed to be inaccurate or misleading by writing to the
school principal and clearly identifying the record to be changed and specifying why it is
inaccurate or misleading. If the District decides not to amend the record, the District will
notify the parent or eligible student of the decision and advise them of the right to a
hearing.
(3) The right to consent to disclosure of personally identifiable information contained in the
student’s education records, except as FERPA allows disclosure without consent. Three of
the disclosures allowed without consent are:
(a) FERPA permits disclosure of education records without consent to school officials
with legitimate educational interests. A school official is a person employed by the
District as an administrator, supervisor, instructor, or support staff member; a School
Board member; a person or entity the District has designated to perform a special
task, such as a school resource officer; or a person serving on an official committee,
such as a disciplinary committee, or assisting another school official in performing a
responsibility. A legitimate educational interest exists if the official needs to review an
education record in order to fulfill their responsibility as a school official.
(b) If a student plans to enroll in another school district, the District will disclose
education records to the receiving district upon the receiving district’s request.
(c) FERPA permits disclosure of directory information without consent to third parties
unless there is a timely written refusal. Unless parents or eligible students write to the
school within15 days after distribution of this notice to refuse disclosure of directory
information, the information may be disclosed. Directory information may include a
student’s: (i) name, (ii) address, (iii) telephone number, (iv) date and place of birth, (v)
participation in activities or sports, (vi) weight and height of athletic team members,
(vii) images (photo, video, etc.), (viii) awards, degrees and honors, (ix) dates of
enrollment and (x) grade level and major field of study.
(4) The right to file a complaint with the U.S. Department of Education. The Office
administering FERPA is the Family Policy Compliance Office, 600 Independence Avenue,
SW, Washington D.C. 20202-4605.
Your questions about this policy can be directed to Student Services at 476-7811.
Revised 4/20/12
Family Educational Rights and Privacy Act (FERPA)
Elementary and Junior High Schools