The association covenants require a quorum of 51 % of the total votes of the membership in attendance , by absentee ballot or by proxy , to officially conduct a meeting . Director elections require a 51 % quorum as well . Proposals to amend the covenants require a 60 % quorum .
Save time , vote online . Visit kica . us / vote to cast your vote or assign your proxy online . Follow the instructions there , using the voter code from the enclosed ballot to log on . If you do not wish to vote online , please vote and sign the enclosed ballot / proxy assignment and return it in the postage paid envelope included . KICA encourages you to vote by absentee ballot or online . If you instead designate a proxy , it is your responsibility to supply your proxy ’ s email address and to notify your proxy that you have given them your votes . Additional voting instructions can be found online at kica . us / vote .
In this report you will find information on a proposed amendment to the KICA covenants to formalize a covenant enforcement process . This proposal requires a 60 % quorum , and a vote of 75 % in favor to pass . More information on this amendment can be found following the candidate information and on the enclosed ballot .
The board of directors has approved a resolution outlining the regulations governing the meeting . A copy of the resolution is available from the association ’ s administrative office ( memberservices @ kica . us / 843-768-9194 ).
You will elect two member directors to replace outgoing member directors John Connolly and Marilyn Olson . Candidate information can be found in the next section of the Annual Report .
Ballot Return :
Voting Service and Process
Ballot Return : Feb . 24 by 5 p . m . - Processing will be done by Vote-now . com . Return ballots / proxy assignments to KICA Ballot , c / o Vote-now . com LLC , PO Box 521 , Mauldin , SC 29662-0521 . A preaddressed reply envelope is enclosed . Again , KICA encourages online voting .
In 2015 , KICA began researching options for vote certification , to counter rising costs and take advantage of new technology . As a result , KICA changed its third party vote certification provider from the College of Charleston to Vote-now . com , a voting service provider with over 17 years of experience in a variety of industries . This change provided significant savings in both cost and time , and expanded voting options .
Members are able to vote by paper absentee ballot , by proxy , or by voting online using the login information contained on the absentee ballot . Vote-now will also email a voting link directly to members with a valid email address on file . If your email address has recently changed , or you ’ re not sure if it is on file , contact memberservices @ kica . us , 843-768-9194 .
Members who choose to vote via proxy rather than cast their own votes will follow an additional step , by providing the proxy ’ s email address . It is your responsibility to notify your proxy that you have given them your votes He or she will be emailed the proxy votes after the close of regular voting on Feb . 24 .