KICA Annual Reports 2013 - Page 3

3 Meeting Essentials Date: Location: NEW WEEKDAY - Friday, March 8, 2013 at 2 p.m. NEW LOCATION - Sandcastle Community Center (1 Shipwatch Road) Registration: Begins at 1 p.m. and closes at 1:50 p.m., so the meeting can begin promptly at 2 p.m. Please note that you will not be able to register after 1:50 p.m. While you may attend the meeting without registering, you will be unable to vote, unless you have voted by absentee ballot or have designated a proxy. Quorum: The association covenants require a quorum of 51% of the total votes of the membership in attendance, by absentee ballot, in person, or by proxy, to officially conduct a meeting. Director elections require a 51% quorum as well. Proposals to amend the covenants require a 60% quorum, however there are none on the ballot. Voting: Save time and vote online. You may cast your vote or assign your proxy online at www.kica.us/voteonline2013. Follow the instructions there, using the sign-in name and password from the enclosed ballot. If you do not wish to vote online, please sign the enclosed ballot/proxy assignment and return it, whether or not you plan to attend the meeting. This allows your votes to be counted toward quorum so that the meeting can be held. We encourage you to vote by absentee ballot or online, w