Key Biscayne Master Plan 043944000.18w_Key_Biscayne_MP(forJooMag) | Page 9

1.0 EXECUTIVE SUMMARY
situations include communicating information related to specific design
and construction activities that specifically affect the individual resident
or business owner. The following methods should be employed to
communicate with individuals during the design and construction phases:
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Direct email, telephone, and/or direct mailings
Neighborhood meetings
Individual meetings with residents/business owners
As a lesson learned on prior projects it is recommended that direct mailings
be made to inform residents and business owners that the contractor will
be placing equipment within the right-of-way adjacent to their properties.
This enables the project team to get ahead of and coordinate with property
owners who may have questions or concerns regarding the equipment that
will be located adjacent to their homes. This minimizes the impact to the
community as they will know exactly what to expect regardless of whether
or not they granted an easement.
Consistent messaging should occur throughout the duration of the
program to keep the community informed about the various stages of the
process, the progress that is being made, and the goals and milestones
that are being achieved. To that end, a brand logo and tag line has been
developed so that residents can immediately identify communications
related to this project.
Opinion of Schedule
Based on the Phasing and Sequencing Plan, an opinion of schedule was
developed to better understand how each individual phase of the program
would interact with each other during the implementation process.
Schedule considerations were developed through discussions with the
Village, area contractors with expertise in undergrounding, our experience
with recent undergrounding projects, and the utility owners.
Construction activity durations are based on reasonable production rates
from area contractors with undergrounding expertise. Combining these
production rates with mass quantities for the project that were developed
as a part of the opinion of cost development yielded significant activity
durations that were then incorporated into the overall schedule. Utility
design timeframes experienced on other projects currently underway were
also considered. Appropriate schedule contingencies were also applied to
account for normal weather impacts, potential geological challenges (rock),
and unforeseen conditions.
The program schedule began in February 2018 with the development of
this master plan. Subsequent to design of Phase 1, construction activities
are expected to begin in the summer of 2020. Construction durations for
each phase range from 18 to 24 months depending on the quantity of
work to be performed and complexity of each Phase. To accelerate the
work, the construction schedule for each phase overlaps the previous
adjacent phase construction schedule by six months to one year. The
overlap of the construction activities in each phase is subject to conduit
installation being complete in the previous phase prior to allowing conduit
installation activities to begin in the subsequent phase. This is done
primarily to mitigate traffic impacts. There is an opportunity to compress
the schedule further by splitting each phase up into two work areas,
however, any further compression will be contingent on the utility company
design schedules and easement acquisition timeframes.
The final six months of the construction activity schedule for each phase is
reserved for overhead infrastructure demolition. It is not expected that this
will be a continuous construction activity. Experience with similar projects
has shown that the coordination required with FPL, AT&T, and Comcast
can be time consuming and they need to work sequentially rather than
concurrently to remove facilities. Therefore, this activity requires a certain
duration of time to be accomplished.
Based on our opinion of schedule, all areas of the Village are anticipated
to be converted underground by the end of 2025. Final pole removal is
anticipated to be completed by the end of the first quarter in 2026. The
schedule does contain time contingencies for normal weather impacts,
rock conditions, and typical unforeseen conditions. It does not account
for significant schedule impacts related to significant weather events that
cause the utility owners to focus efforts on storm recovery rather than
undergrounding. It also does not consider significant contractor issues
related to litigation, bankruptcy, non-performance, and the like because
these types of issues are impossible to predict.
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