Key Biscayne Master Plan 043944000.18w_Key_Biscayne_MP(forJooMag) | Page 81

Chapter 8
R I SK ASSESS ME N T
Schedule Risks As part of the conversion process numerous new easements will be
needed throughout the Village to place ground-mounted equipment for
both electrical and communications networks. Each easement will require
coordination with the impacted property owner and may also entail a
difficult negotiation process, particularly in the case of seasonally absent
owners or those unwilling to grant an easement. The Village could employ
an eminent domain process to obtain easements required for the work,
however, that process can be particularly lengthy and significantly impact
both the cost and schedule.
Design and Preconstruction Phase Bid Phase
The design of an overhead to underground conversion project involves
parties who are not contractually obligated to the Village to meet a design
schedule. AT&T, Comcast, and FPL will each need to produce detailed
design documents of their underground communications and electrical
networks that will be used by the Kimley-Horn design team to create
the conduit plans and ultimately bid documents for construction of the
project. Since these utility owners are not under contract with the Village,
there will be limited control over their design schedules. In the event of a
delay, there will be limited recourse for the Village. While it is anticipated
each utility owner will be able to provide a schedule and will work to
meet that schedule in conjunction with the rest of the design team, there
is the potential for delays to occur beyond the control of the Village or
Kimley-Horn. For example, in the event of a major weather event, such as
a hurricane, utility owners may allocate all resources to recovery efforts,
including design team members, causing a delay to the project. Therefore,
the need to incorporate these utility owners in the design process because
of the proprietary nature of their networks is considered a negative
schedule impact risk. During the bid phase of the project the primary risk to schedule will
be re-bidding the project if not enough qualified, competitive bids are
received. This may be particularly true in a strong construction market
with significant demand. There are several potential contributing factors,
including ambiguities in the bid documents, perceived or actual risks, and
limited numbers of local contractors qualified for the work. As a result, bids
received may exceed the project budget, and in an effort to obtain more
competitive bids, the project may be re-designed and/or re-bid, having a
negative schedule impact.
A project on the scale of the Village of Key Biscayne’s Overhead to
Underground Utility Conversion will inherently involve risks. Risks for a
project of this type generally are categorized in two ways: 1) risks to project
budget and 2) risks to project schedule. Part of the intent of the master
planning process is to identify risks to the project ahead of project design
and construction to be prepared to mitigate those risks throughout the
course of the project.
Construction Phase
During the Construction Phase of the project there are a number of factors
that can contribute to project delays. The Village has varying degrees of
control to mitigate these risks. The anticipated schedule risks during the
construction phase include, but are not limited to:
77