Key Biscayne Master Plan 043944000.18w_Key_Biscayne_MP(forJooMag) | Page 8

VILLAGE OF KEY BISCAYNE UNDERGROUNDING OF UTILITIES — MASTER PLAN
Risk Assessment
Risks are involved with any project, and a project of this magnitude is no
exception. These risks can impact the project schedule and/or the project
costs. By identifying these risks ahead of time, steps can be taken to
mitigate them. An assessment of known risks to budget and schedule,
both in terms of the design phase and construction phase, was made in
order to identify these risks and take steps to mitigate them.
Undergrounding Task Force (UUTF), utility owners, Village residents, and
the media. The program will engage and communicate with the community
through presentations, print and electronic media, public meetings, and
through a Speakers Bureau.
Traffic Management Plan Development
A Transportation Management Plan (TMP) was developed to coordinate
traffic impacts related to both the undergrounding program and other
known significant infrastructure projects to minimize impacts to the
residents and businesses. Based on the recommended phasing
and the sequencing plan, Kimley-Horn assessed the potential traffic
impacts from construction of each phase of the project. The TMP
sets forth overall guiding principles, identified in Chapter 9, for use by
the Village and affected contractors during the implementation of the
undergrounding program.
The TMP may evolve over time, but its current role is to assist in the
development of the construction phasing plans, traffic control plans, and
project specification documents, and to facilitate discussions between the
Village, designers, utility owners, contractors, and other key stakeholders
related to traffic impacts. It is a tool to better coordinate construction
traffic impacts as specific permits are applied for by the construction
community. Graphical TMP maps for each phase of the undergrounding
program, along with general traffic control guidelines for the program, were
developed and are contained in this master plan.
Public Outreach Program
Recommendations
The undergrounding project in the Village of Key Biscayne will incorporate a
Public Outreach Program to ensure that the community is informed on the
process, the benefits, and costs. The Community Outreach Program is a
critical part of the public education and transparency efforts. It will create a
link between the engineering team, Village staff, elected leaders, the
4
Information and communications to the community should be made
through a variety of mediums and be performed in a manner that is most
suitable for the intended audience. For broad based messaging and project
updates, the following methods should be employed:


 Project website




 Newsletters or postcards (electronic and printed direct mailers)
Project Facebook page/Twitter postings
Use of the social app, Nextdoor, to connect neighbors and the
community
Email blasts
Public meetings (including live Tele-Town Hall meetings)
Media releases
Communications hotline (telephone)
For messaging related to communicating how the project and
individual phases may impact a particular resident or business owner,
the communication should be tailored to the specific situation. These