Ingenuity State of the Arts Report 2016-17 Ingenuity_SOTA_2016-17 | Page 74

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APPENDIX
DATA NOTES
This progress report utilized multiple data
sources to examine the 2016–17 school
year. The lead data source was Ingenuity’s
artlook ® —a set of data systems that collect
and track information on CPS instructor-based
and community arts partner-provided arts
programming across CPS.
CPS arts instructors and other school employees
volunteer as Arts Liaisons to collect and report on
the inventory of arts programming assets within
their schools. This information on instructors,
instructional minutes, disciplines offered, and
budget, among many other data points, is
collected via Ingenuity’s artlook ® Schools site.
This data directly informs each school’s Creative
Schools Certification (CSC) category, which
appears on their annual, publicly available
report card each fall. In the 2016–17 school
year, 97 percent of CPS schools completed the
Creative Schools Survey in full. This was
a significant increase from the 57 percent that
participated in the 2012–13 baseline year and
the steady 86–88 percent in 2013–14, 2014–15,
and 2015–16.
External arts program providers, which include
museums, cultural institutions, community-
based organizations, and individual teaching
artists, report their partnership and programming
information via artlook ® Partners. The Schools
and Partners sites populate Ingenuity’s artlook ®
Map. The Map assists the public in understanding
the landscape of arts offerings across the district
and allows the opportunity to identify gaps
within the system.
INGENUITY | STATE OF THE ARTS
DATA REVIEW PROCESS
CPS Arts Liaisons
Arts Liaisons enter data on their school’s arts
assets into Ingenuity’s artlook ® Schools site.
Some fields such as “arts instructors” are pre-
populated with CPS administrative data. Art
Liaisons can add and change some pre-populated
fields which Ingenuity will revie w. Once data
are reviewed by the Arts Liaison and submitted
through the site, raw data and a preliminary rubric
report are emailed to the Arts Liaison and the
principal for record keeping.
Ingenuity
Ingenuity checks all information entered into
artlook ® Schools based strictly on process-oriented
data validation rules and parameters (e.g. no
minutes are reported but student access is listed
at 100 percent). If new community arts partners
are reported, Ingenuity performs research
to verify the legitimacy of the organization.
Occasionally, requests are made to the partners
and/or Arts Liaisons for additional information and
program details. Community arts partners who
have yet to be reviewed are not counted in the
school’s rubric, but are stored in a pending file. If
confirmed, the partner is added to Ingenuity’s list
of vetted partners. If the organization does not
meet the criteria for a partnership, it is deleted
and the Arts Liaison is notified.