Fundraising Guide (English) June 2014 - Page 27

have two columns in the budget: one for your local currency and one for the costs converted into U.S. dollars ($), U.K. pounds (£), Euros (€) or whatever currency the funder uses. DEVELOPING A BUDGET When you create your budget, be realistic. Be prepared to document your organization’s typical expenses: staff salaries and fringe benefits, rent, utilities (such as electricity and heating), office and computer supplies, computers, printer and copy machine costs, supplies such as hand-outs or materials, travel costs, and any expenses specific to your program. Have a 12-month budget for your organization and/or project ready. It’s important to have these budgets for your organization to run efficiently, not just to create them for specific proposals. Expenses in proposal budgets should always relate directly back to the actual expenses your organization will incur. Two different kinds of budgets are usually required for proposals: the organizational budget and/or the project budget. ORGANIZATIONAL BUDGET The organizational budget is the general operating budget for the organization as a whole, including the expected revenue and expenses for one year. Many foundations require you to submit your organizational budget for the current year and sometimes the prior year along with any project-specific budget created for your proposal. They want to see how your project relates to the organization’s budget as a whole. WHAT CURRENCY SHOULD YOU USE IN YOUR BUDGET? Many international funders want Ѽ