6.0 COMPLETING THE THEATRE LET APPLICATION FORM
1. “Theatre Let Application”
Please bear in mind that this form is an “application”. While we will make every effort to provide
you with the dates requested in your provisional booking, circumstances may arise which prevent
this. Consequently, you should not assume that you have a finalised booking until you have received
a confirmation letter.
East Renfrewshire Culture and Leisure will not be responsible for any penalties, costs or losses
incurred by you as a result of a Theatre Let Application being refused.
Forward your Theatre Let Application to us by the agreed deadline date along with a 10% booking
deposit. This can be made by cash, cheque, credit or debit card at the theatre box office.
2. Completing the form
Contact Information
Please provide us with details for the organisation or individual who will be
legally and financially responsible for the let. All correspondence, including billing, will go to the
contact named. “THUG Member?” refers to whether or not you/your organisation are members of
the Theatre Users Group
Event Information
Please state type of event and give the actual name of your event if it is known at this time.
Schedule
The Theatre is let in sessions as marked on the application form. Your let times must be inclusive
of any time you require for setting up prior to your event and removing your property at the end.
Any additional hours required for this should be marked in the “Extra Hours” column. Please
remember that lets cannot be extended for the purposes of allowing cast parties, etc.
The Art Workshop is let by the hour from 10am until 10pm.
Hire times must be inclusive of set-up and take-down.
You may be charged for all time in which your property (sets, costumes, etc.) is occupying space
which could be let to another hirer. If this is the case, and another hirer wishes to use the space, you
will be given the chance to either arrange to remove your property for the time requested by the
other hirer or pay for the time requested by the other hirer.
Please ensure the application is completed as follows:
Example:(for Theatre hires)
DAY DATE
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday 7 June
8 June
9 June
10 June
11 June
12 June
13 June
DAY SESSION
10:00 PM - 5:00 PM EVENING SESSION
6:00 PM - 11:30 PM
Get in
Tech Tech
Dress Rehearsal
Performance
Performance
Performance
Performance
Performance/Get Out
Performance
Performance
EXTRA HOURS
(for technical purposes only)
11:30 - 12:30
Licensing
For purposes of reporting to the Performing Rights Society, we need to know whether you are
already paying royalties for your production or event. If you have not made prior arrangements with
PRS, or if you are not paying royalties directly to another copyright holder, we reserve the right to
charge you for any additional royalties due.
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