ERCL Booking Pack 2017-18 | Page 10

APPENDIX 2 CONDITIONS OF LET 1.0 2.0 9 INTERPRETATION 1.1 “Authorised Officer” means the Culture and Leisure Trust Officer duly authorised by the Culture and Leisure Trust to have responsibility for the management of the Theatre and any other Officer or Officers of the Culture and Leisure Trust representing him/her or acting on his/her behalf. 1.2 “Hirer” means the person(s), group, company or other legal persona who has entered into a contract with the Culture and Leisure Trust for the let of the Theatre. 1.3 “Let(s)” means the contract between the Culture and Leisure Trust and the Hirer in terms of which the Hirer is entitled to acquire the temporary use of the Theatre for the specified purposes in exchange for payment. 1.4 “The Theatre” means Eastwood Park Theatre, Giffnock the curtilage thereof, all doorways, entrances and exits therefrom and thereto and, without prejudice to the foregoing generality, includes the foyers, theatre auditorium, stage and backstage area, orchestra pit, scene dock, dressing rooms, control booth and the Art Workshop. 1.5 “Theatre Performance Facilities” means the Theatre auditorium, orchestra pit, dressing rooms, the control room, the stage and backstage facilities. APPLICATIONS 2.1 Applications for Lets will not be accepted more than 12 months in advance unless your organisation is a member of the Theatre Users Group. 2.2 Provisional bookings for Lets will be accepted by telephone on 0141 577 3709 or by email at [email protected] 2.3 Provisional bookings for Lets must be confirmed in writing using the appropriate Theatre Let Application Form within 28 days of making the booking along with a 10% booking deposit. In the event that a completed form is not received within this time the requested booking will be deemed to be no longer required and the relevant premises will be made available for let to other interested parties. 2.4 The purpose of the proposed Let must be clearly stated on the Theatre Let Application Form. 2.5 At the discretion of the Authorised Officer, incomplete Theatre Let Application Forms may not be processed. 2.6 All applications for Lets are subject to the approval of the Authorised Officer to ensure that they conform to the policies and practices of the Culture and Leisure Trust. These include the Culture and Leisure Trust’s policies on activities that, in the reasonable opinion of the Culture and Leisure Trust, are likely to promote or incite racial or religious hatred or cause offence. Approved applications will be confirmed in writing by the Authorised Officer. No facility should be considered as let until written confirmation has been received.