Designing Community Partnerships to Expand Student Learning: A Toolki | Page 48

Click to Return to Reading the Toolkit Download customizable resource INVOICING PROCEDURES The following instructions explain how a partner organization should submit an invoice for payment. This process should be used consistently to streamline the payment process between the organization and school. • Once services rendered by the partner organization are verified against the signed partner agreement* between the organization and the school, the partner organization may submit an invoice directly to the school by mail (school mailing address), email (email address), or fax (fax number). • The appointed school contact for billing will review the invoice to ensure that it received all necessary administrator approvals, meets all requirements for payment, and has all funding requirements in place. (See Prompt Payment Checklist for Community Partners.) If any requirements are not met, the invoice will be returned to the organization with notes for necessary corrections. • Once all requirements are met, the payment will be processed and a check will be mailed to the “Remit to” address on the invoice. _______ 48 *If the school has generated a purchase order, the invoice will need to be verified against the purchase order before issuing payment.