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CHECK-IN AGENDA FOR SCHOOL COMMUNITY PARTNER COORDINATOR
AND COMMUNITY PARTNER STAFF
Check-in meetings allow the school community partner coordinator and partner staff to address any items
or issues that may arise throughout the program. The school community partner coordinator should
set up at least one check-in meeting with the partner staff to maintain communication. Below are some
questions and opportunities to address during this meeting:
• What are the current classes being offered?
• Have there been any issues around space or materials?
• Do we have enough staff for the number of students?
• Have the classroom teachers given any feedback or reported any issues regarding space, program
staff, or student involvement?
• Has the program staff given any feedback or reported any issues regarding space, classroom
teachers, or student involvement?
• Discuss future program staff absences, substitutions, or irregularities in the school calendar (e.g.,
professional development days, early release days, holidays).
• Have parent or community volunteers been welcomed into the classroom and enrichment
programs? Is someone assigned to regularly check in with these volunteers?
• Discuss future events around enrichment programs:
•
•
•
•

When will the events take place?
How will parents and teachers be notified?
What additional space and materials will be needed?
How will building staff be made aware of the event?

• Brainstorming for the next enrichment session:
•
•
•
•

Should there be additional classes offered?
Are classroom teachers happy with the current curricular alignment?
Is there enough staff available?
When and how will additional outside community partners be trained about school and
program culture and protocols?
• Are there any new community partnerships that might be a good fit for our school?
• Are there any community partnerships that we would like to end or adjust to be a better fit
for the next session?

Designing Community Partnerships to Expand Student Learning: A Toolkit — coloradoedinitiative.org

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