Designing Community Partnerships to Expand Student Learning: A Toolki | Page 20

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PROMPT PAYMENT CHECKLIST FOR COMMUNITY PARTNERS
Once the enrichment session has begun, partner organizations can submit an invoice to ensure timely
payment. The invoice will be processed and scheduled for payment according to the terms specified in the
partner agreement. If any of these requirements are not met or if you have questions, please follow up
with the school contact person as noted in the partner agreement. The invoice must meet the following
requirements:
• All current required tax forms on file at the school. If you have not submitted a W-9 form (for
U.S. business) to the school, please include a completed form with your invoice. Forms may be
mailed to (school mailing address), emailed to (email address), or faxed to (fax number).
• An itemized invoice submitted by the partner organization. The invoice should include a
breakdown of hours taught and any additional costs, as stated in the partner agreement. Please
include the purchase order number if provided by the school.
• An approved vendor number, if required. Invoices received by the school without the appropriate
vendor number will be returned to the partner organization.
• An accurate “Remit to” address and “Bill to” address on the invoice.

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