Community Insider Spring 2018 - Page 28

Lenorable Moments P h o t o g r a p h y TRANSPARENCY is the new buzz word for our society. Everybody wants (and expects) to know everything. Homeowners have a right to know what decisions their Board of Directors is making on behalf of the membership. Transparency is achieved by including all actions (votes) in a clear and concise manner in the meeting minutes. Lenore Reese Victoria Cohen has been an active homeowner member of CAI since 2004. Since 2007, Victoria has attended over 2,000 HOA meetings, helping HOA boards learn to conduct better meetings and produce excellent meeting minutes. Executive Session: ✓ Only conduct the business permitted by law10, behind closeddoors. ✓ Restate the actions (votes) taken in Executive session, in the Open session meeting minutes. Example: Executive session was held on to discuss formation of contracts with third parties. In Executive session, the board approved a contract with ABC Roofing for reroofing of buildings in the amount of $60,000, to be paid from Reserves. 562.237.3558 Capturing special moments one click at a time! For decades we have been photographing newborn babies, families, graduates, events (big or small). Serving San Diego, Orange, Riverside & Los Angeles Counties CAI - San Diego photographer www.lenorablephotography.com Effective: successful in producing a desired or intended result: 1 Efficient: performing or functioning in the best possible manner with the least waste of time and effort; 2 3 Open Session: Transparent: open; frank; candid: Exceptions to the two-hour rule may include major reno- vation projects. 4 Motions should include enough information that the absentee homeowner can get a general idea of what the board is approving, and why. http://www.parliamentarians.org/about/parliamenta- ry-basics/ 5 5000.a) Meetings of the membership of the association shall be conducted in accordance with a recognized system of parliamentary procedure or any par- liamentary procedures the association may adopt. http://leginfo.legislature. ca.gov/faces/codes_displayText. xhtml?lawCode=CIV&division=4.&ti- tle=&part=5.&chapter=6.&article=3. 6 Examples: It was moved to approve reimbursement to the owner of , in the amount of $124, for a plumbing expense determined to be Association responsibility. Motion carried. (b) The board shall permit any member to speak at any meeting of the membership of the association. A reasonable time limit for all members to speak at a meeting of the association shall be established by the board. 7 It was moved to approve estimate #2906 from Pool Delight for installation of a Peristaltic Chlorinator System, due to legal requirement, in the amount of $2,588, to be paid from Reserves. Motion carried. http://leginfo.legislature.ca.gov/faces/codes_displayText. xhtml?lawCode=CIV&division=4.&title=&part=5.&chap- ter=6.&article=3. Exceptions may include major issues facing the community. Alternatively, the Board could hold a special meeting or town hall, to address community concerns, separate from the board meeting. 8 4930. (a) Except as described in subdivisions (b) to (e), in- clusive, the board may not discuss or take action on any item at a nonemergency meeting unless the item was placed on the agenda included in the notice that was distributed pursuant to subdivision (a) of Section 4920. https://leginfo.legislature. ca.gov/faces/codes_displayText.xhtml?lawCode=CIV&divi- sion=4.&title=&part=5.&chapter=6.&article=2. 9 CONCLUSION: Board meetings can be productive, transparent, and completed within a reasonable amount of time. 4935. (a) The board may adjourn to, or meet solely in, executive session to consider litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon the member’s request, regarding the member’s payment of assessments, as specified in Section 5665 10 Be respectful of each other and your members. If the Board demonstrates qualities of respect and transparency, the majority of your membership will appreciate your efforts. http://leginfo.legislature.ca.gov/faces/codes_displayText. xhtml?lawCode=CIV&division=4.&title=&part=5.&chap- ter=6.&article=2. VISIT OUR NEW SEABREEZE OFFICE IN SAN DIEGO! With a management portfolio of more than 170 associations and more than 70,000 properties today, Seabreeze serves a variety of property types with the shared understanding that every community is unique. Our people-focused approach provides every community with superior professional management and strategic guidance. Mid-rise & High-rise Developments • Single Family Homes • Condominiums Master-Planned Communities • Senior and Mixed-use Communities Active Adult Communities • Business Parks & Commercial Properties Contact Seabreeze at 800.232.7517 to see how we can tailor our services to meet your needs. 9655 Granite Ridge Drive | Suite 200 | San Diego, CA 92123 | seabreezemgmt.com BAY AREA | COACHELLA VALLEY | INLAND EMPIRE | LAS VEGAS | LOS ANGELES | ORANGE COUNTY | SAN DIEGO 28 | SAN DIEGO COMMUNITY INSIDER SPRING 2018 WWW.CAI-SD.ORG | 29