P h o t o g r a p h y
TRANSPARENCY is the new buzz word for our society.
Everybody wants (and expects) to know everything.
Homeowners have a right to know what decisions
their Board of Directors is making on behalf of the
membership. Transparency is achieved by including
all actions (votes) in a clear and concise manner in
the meeting minutes.
Victoria Cohen has been
an active homeowner
member of CAI since
2004. Since 2007,
Victoria has attended over
2,000 HOA meetings,
helping HOA boards
learn to conduct better
meetings and produce
✓ Only conduct the business permitted by law10,
✓ Restate the actions (votes) taken in Executive
session, in the Open session meeting minutes.
Example: Executive session was held on to discuss formation of contracts with third
parties. In Executive session, the board approved a
contract with ABC Roofing for reroofing of buildings
in the amount of $60,000, to be paid
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Effective: successful in producing a desired or intended
Efficient: performing or functioning in the best possible
manner with the least waste of time and effort;
Transparent: open; frank; candid:
Exceptions to the two-hour rule may include major reno-
Motions should include enough information that the
absentee homeowner can get a general idea of what
the board is approving, and why.
5000.a) Meetings of the membership
of the association shall be conducted in
accordance with a recognized system
of parliamentary procedure or any par-
liamentary procedures the association
may adopt. http://leginfo.legislature.
It was moved to approve reimbursement to the
owner of , in the amount of $124,
for a plumbing expense determined to be Association
responsibility. Motion carried.
(b) The board shall permit any member to speak at any
meeting of the membership of the association. A reasonable
time limit for all members to speak at a meeting of the
association shall be established by the board.
It was moved to approve estimate #2906 from Pool
Delight for installation of a Peristaltic Chlorinator
System, due to legal requirement, in the amount of
$2,588, to be paid from Reserves. Motion carried.
Exceptions may include major issues facing the community.
Alternatively, the Board could hold a special meeting or
town hall, to address community concerns, separate from the
4930. (a) Except as described in subdivisions (b) to (e), in-
clusive, the board may not discuss or take action on any item
at a nonemergency meeting unless the item was placed on the
agenda included in the notice that was distributed pursuant
to subdivision (a) of Section 4920. https://leginfo.legislature.
Board meetings can be productive, transparent, and
completed within a reasonable amount of time.
4935. (a) The board may adjourn to, or meet solely in,
executive session to consider litigation, matters relating
to the formation of contracts with third parties, member
discipline, personnel matters, or to meet with a member,
upon the member’s request, regarding the member’s
payment of assessments, as specified in Section 5665
Be respectful of each other and your members. If
the Board demonstrates qualities of respect and
transparency, the majority of your membership will
appreciate your efforts.
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