EVENT FORMS
Let ’ s get the ball rolling ! The Event Kit contains important forms you will need throughout the event planning process . Please contact us at ( 781 ) 826-5666 or events @ bafound . org if you have any questions .
EVENT INFORMATION FORM
The Event Information Form is the key to establishing your event . This form must be submitted once you have determined what type of event you would like to have , as well as a date and location for your event . Once we received your Event Information Form , you may schedule a call to review your event details with the Foundation . The Event Information Form may be submitted by emailing it to events @ bafound . org or faxing it to ( 781 ) 826-5566 .
SAMPLE CERTIFICATE OF INSURANCE FORM
The Brain Aneurysm Foundation will provide you with a Certificate of Insurance , if needed , for your event . Enclosed is a sample COI for your reference when inquiring with your local governing department about a permit for your event .
CORPORATE SPONSORSHIP / DONATIONS FORM
Corporate Sponsorships and Donations are key to ensuring the costs to run your event are safely covered , enabling you to generate the most fundraising dollars . Each company that choses to sponsor or make a donation to your event , must fill out the enclosed form to include with their check when mailing it in . Corporate Sponsorship Donation checks must have your event name in the memo portion of the check .
IN-KIND DONATION FORM
In-kind Donations are donations that come in the form of a service or item given to you on behalf of your event to assist with reaching your fundraising goals . Complimentary photography at your event , items for a raffle , or bottled water to give away at your event are examples of In-kind Donations . This form must be filled out and submitted for each In-kind Donor for your event .
CASH COLLECTED AT EVENT FORM
Cash is frequently collected at events as folks get into the spirit of giving . Each cash donation must be documented on this form at your event , and filled out completely so that each donor is documented and receives a tax information and thank you letter from the Foundation .
EXPENSE REPORT
Our goal is for you , as an event organizer , not to have any out-of-pocket expenses – or as few as possible . Each and every expense you anticipate to run your event must be presented to the Foundation in the form of an estimate from each vendor , and subsequently approved by the Foundation before the expense is incurred . In most cases , expenses will be billed and paid for directly to / from the Foundation office . Should any last minute expenses arise ( balloons , cups or plastic table cloths ), these must be documented on the Expense Report and the receipt must be attached to the form when submitted after the event .
EVENT WRAP-UP FORM
Congratulations ! You ’ ve done a great job ! Now it ’ s time to tally things up , fill out the Event Wrap-Up Form and send it in to complete your event !
An Event Planning Guide from the
FUN WAYS TO FUNDRAISE 14