Benjamin Franklin Middle School Student/Parent Handbook 2016-2017 | Page 28

ACADEMIC POLICIES AND PROCEDURES
Student Records
You are entitled to review your child’s student records. Student records include
information related to an individual student gathered within or outside of the school
district and maintained within the school system, regardless of the physical form in
which it is maintained.
The District may deny access to parents/legal
guardians/adult students only upon court order. The parent/legal guardian/adult
student may appeal such denial.
The parent of a special education student, the adult student himself, or their
designated representative shall be permitted to inspect and review the contents of
the student’s records without unnecessary delay and before any meeting regarding
the student’s IEP. Other authorized organizations, agencies and persons may
inspect a student’s records in accordance with law.
Any parent/guardian/adult student may request the right to inspect the student’s file
by submitting a letter to the superintendent. Such request will be responded to
within ten (10) days after receipt of said letter. A reasonable fee may be charged
for copies of records requested. The District may deny access to parents/legal
guardians/adult students only upon court order.
“Student directory information” can be released to the public without consent. This
information includes a student’s name, grade level, date and place of birth, dates of
school attendance, major field of study, participation in officially recognized
activities, weight and height relating to athletic team membership, degrees, awards,
most recent school attended, and other similar information.
The
parent/guardian/adult student can submit a written statement to the
superintendent to prohibit the disclosure of such information within ten (10)
days of receipt of this handbook.
The District is required to provide students’ general directory information to
military recruiters, when requested. Parents/guardians may request that their
child’s information not be released without prior written parental consent.
The District also compiles a school contact directory for official use. This directory
contains a student’s name, address, telephone number, date of birth, and school of
enrollment. It is provided only to judicial officers, law enforcement, and certain
medical personnel. In order for a parent/guardian/adult student to exclude
information from this directory, the parent/guardian/adult student must notify the
District in writing on a form prescribed by the Commissioner of Education,
available from the District.
When the parent’s dominant language is not English, the District will make every
effort to provide the interpretation of the student record in the dominant language of
the parent or assist parents in securing an interpreter.
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