The Key for School Leaders
An Essential Guide to Academy Conversion
Post-conversion checklist
Who to inform / area involved
Task
Complete YES / NO & when
Payroll Send :
• Bank details
• BACS bureau number
• Logo for payslips
• Spreadsheet with all staff details and codes ( pay , National Insurance )
Complete 3rd party notifications
HMRC
Local Government Pension Scheme ( LGPS )
Teachers ’ Pensions
Email : serviceandsalary @ teacherspensions . co . uk
Local authority ( LA )
Request PAYE reference
Send :
• Academy order
• Commercial transfer agreement ( CTA ) – signed
• Confirmation of conversion and funding agreement
Advise of HR and payroll providers Complete TUPE spreadsheet for all LGPS staff Meet with LGPS staff and discuss administration requirements Check that valuation for employer contribution has been acknowledged Advise staff re . auto-enrolment into LGPS and option to opt out after conversion
( Note : LGPS will show as a deficit on the school balance sheet . This can be covered by the DfE if required .)
Register with TPSTU @ teacherspensions . co . uk for Employer Portal Upload TR6 for all teachers ( Note : TPS contributions will have to be audited annually as well as the accounts )
Request land and building valuation ( required for accountants ) Ask LA to adjust annual rates bill
( This should be for 20 % of the full amount . When done , log onto EFA Information Exchange to reclaim – check EFA bulletins for when this is available )
Confirm SLAs Advise of company registration number Send data sharing agreement including ICO number School ’ s finance team to check funding statement
Accountancy Balance accounts as soon after conversion as possible and return all funds to the LA for scrutiny . Once the accounts have been agreed the LA will return the funds to the school
( Note : In the interim , the school will only have a month ’ s basic funding to manage each month until funds are returned . This is significant if building projects are planned .)
Email accountant to confirm conversion complete Training should already be scheduled with financial software company Upload funding statement to financial planning software Advise accountant of company registration number Change the school ’ s accounting date
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