Compliance
Services
Newsletter
October 2013
STANFORD UNIVERSITY
ATHLETE AGENT POLICY
Stanford’s Athlete Agent Policy provides prospective agents,
current student-athletes, coaches, and staff members with
information about NCAA rules, California state regulations,
and the Department’s guidelines for contacting current
student-athletes. This Athlete Agent Policy was developed in
Spring 2012 based on feedback received from Stanford head
and assistant coaches. If you would like a copy of the Athlete
Agent Policy, please contact Shannon Wilson in Compliance
Services.
What is the definition of agent? Who would this policy
apply to?
The definition of agent includes any person seeking to
represent or market a student-athlete for financial gain or
any person who seeks to use a student-athlete’s reputation
for personal gain. This could include, but are not limited to:
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sports agents
marketing representatives
entertainment consultants
brand managers
financial advisors
What if a current student-athlete or parent has questions
about the Stanford Athlete Agent Policy?
The Compliance Services Office has two convenient locations
to view this information:
(1) hard copies are available upon request in the Compliance
Services Office, and
(2) an electronic version is available on www.gostanford.
com/compliance.
Parents or student-athletes can also e-mail Shannon Wilson
at [email protected] for more information about
agents or if they have questions about the Stanford Athlete
Agent Policy.
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DID YOU LOG YOUR
PHONE CALLS TODAY?
Please make sure to log your phone calls to recruits
using the ACS iPhone app (or via your ACS login if the
app is not available). The annual coaches’ handbook
provides specific expectations for documenting
recruiting phone calls (page 55). Please remember
the following regarding your recruiting phone calls
(e.g., phone calls placed to recruits or their relatives/
guardians):
The content of the call (not the duration)
determines whether a call is countable.
A call is countable if a coach calls a recruit and is
told he or she is unavailable, but the coach leaves
a message regarding or discusses with the recruit’s
relative the merits of the athletics program. Once a
coach has made the permissible number of calls to a
recruit during a particular time period, the coach is not
permitted to place a second phone call (if the sport
is under the one phone call per week rule). Coaches
should report a recruiting phone call as:
• completed
• left non-recruiting message
• left recruiting message
• dropped call
• no answer
• camp/clinic logistics
Take Notes!
When a telephone call is dropped (e.g., wireless
service is lost), or a message is left, a second call
initiated to the recruit is presumed to be in violation of
NCAA rules. However, if there is documentation that
the additional call was a continuation of the original
call, or was a second attempt to contact the prospect,
we would not be required to self-report a violation.
Therefore, please make sure to log your phone
calls correctly into ACS.
The NCAA does not consider examining the actual
phone records after-the-fact and noting where
dropped calls occurred, or when messages were left,
as sufficient; contemporaneous notes/logs must be
kept up-to-date at all times.
Check two sources before making the initial call.
Pac-12 guidelines state that coaches should check
two sources to verify a recruit’s year in school and
graduation date before placing an initial call to a
recruit.